During the Fall 2020 semester, members of the WUEIC will meet both as a full Council and in four startup working groups: First Steps, Council Structure, Accountability and Measurement, and Reporting.

These working groups will be the “startup engines” for the council, charged with establishing the foundation for the Council’s work by designing its basic structures for 2021-25 — in other words, what the Council will do and how it will do it.

Working groups are made up of both Council members and other university representatives as appropriate and necessary.

All four startup working groups should sunset by December 31, 2020.

Below are the scopes of work for these four working groups.

First Steps Working Group

This working group will:

  • Recommend a small number of specific, measurable, time-bound commitments the Council will make for 2021.
  • Draft a high-level work plan for the Council through the Spring 2022 semester.
  • Assess and make recommendations for how to amplify and leverage existing work (completed or in progress) that aligns with the Council’s objectives and commitment to using data to drive accountability and action, such as:
    • Diversity and Inclusion Commission recommendations
    • Supplier Diversity wins/baseline
    • Assessment of common demands from students submitted in 2020

Possible agenda items for Fall 2020 meetings of the First Steps Working Group include:

  • Establishing a roster of existing work related to diversity, equity, and inclusion known to Council members, and identification of ways to gather additional existing work from across the university.
  • Discussion of Council priorities, and how to align those priorities with a work plan to recommend to the Council.

Council Structure Working Group

This working group will:

  • Recommend to the full Council a structure for the standing committees of the council, including committee scope and member selection process.
  • Recommend any ad hoc committees that may be needed in the first year.
  • Suggest changes to the Council operating structure, Council member composition, and/or Council member selection process, if changes are deemed necessary.
  • Recommend a meeting structure and frequency for the full Council, with committees to determine their own meeting frequency and structure.

As most of the Council’s work will be done through its committees, the Council Structure Working Group will have a significant influence in defining how the Council will do its work.

Additional information:

  • Beginning in January 2021, the Council will have standing and ad-hoc committees made up of staff, faculty, and students as appropriate, as well as appropriate representatives by University role.
  • We anticipate that many initial committees will focus on coordination and knowledge sharing, in order to avoid duplication of existing university structures. Over time, it might make sense to move some existing university structures into the Council structure.
  • Every five years the Council will assess its charge, its membership structure, its relationship to other university structures, and its deliverables through a multi-stakeholder process that reaches beyond Council and committee membership. As such, the Council Structure Working Group will be re-established as an ad hoc committee in the fifth year of each Council cycle, with 2025 being the first such year.

Possible agenda items for Fall 2020 meetings of the Council Structure Working Group include:

  • Examining existing Council structure, and affirming or proposing changes
  • Determining standing committees that would best activate the envisioned work of the Council
  • Developing an organizational chart, considering how entities within the Council will interact and communicate with each other and with university entities outside the Council
  • Discussing Council purpose and values, and how to ensure those are exhibited in Council actions
  • Discussing language and naming, including what to call the entities in the new structure

Accountability and Measurement Working Group

This working group will:

  • Determine the diversity, equity, and inclusion metrics the Council will measure and evaluate, using the Scorecard Report from the Commission on Diversity and Inclusion as its starting point.
  • Propose a measurement structure for the Council, including who will gather data, how often data will be gathered, and how data will be analyzed and reported to the Council and the university community.
  • In collaboration with the Reporting Working Group, recommend how often, and by what process the Council will report its measurement findings.
  • Recommend how the Council will work with other university stakeholders to hold the institution accountable for its performance relative to the target metrics.

Possible agenda items for Fall 2020 meetings of the Measurement Working Group include:

  • Discussion of the recommendations from the Scorecard Report.
  • Developing recommendations for how to prioritize the recommendations, how to implement them, and an implementation timeline.

Note: Accountability and Measurement Working Group members will be expected to have read at least the six recommendations (p. 1-7) in the Scorecard Report before the first working group meeting.

Reporting Working Group

This working group will:

  • Develop a reporting structure for the baseline report to be delivered to the university community and the Board of Trustees in December 2020 that will serve as a template for future annual reports.
  • Collaborate with other working groups and university partners to gather content to be included in the baseline report.

The baseline report will include:

  • The structure of the Council going forward, including its purpose, values, and how it will do its work, as developed by the Council Structure Working Group.
  • A small number of specific, measurable, time-bound commitments the Council will make for 2021, as identified by the First Steps Working Group.
  • A high-level work plan for the Council through the Spring 2022 semester, as identified by the First Steps Working Group.
  • The diversity, equity, and inclusion metrics the Council will measure and evaluate, as identified by the Accountability and Measurement Working Group.